The Proctorial System at RUAS is designed to guide students through their academic and professional journeys.
Each undergraduate student is assigned a proctor who is a faculty member from the concerned/relevant department. The proctor monitors the student’s performance and behaviour, offering guidance and enforcing discipline when needed. The student and proctor meet regularly to assess the student’s academic progress with regard to performance, registration for credits, and attendance. The same is also reported to the student’s parents/guardians.
Organisation of the Proctorial System
- The Chief Proctor operates at the University level while the Head Proctor functions at the Faculty level. Individual Proctors are assigned at the batch level.
- The Head Proctor assigns Individual Proctors in consultation with the concerned Dean and HoDs. The Proctor – Student ratio is 1:20 for students of undergraduate programs of all Faculties.
- A document listing the proctor-student allotments is shared with the Chief Proctor for information and updates
- Proctors also use a Proctor Diary in which they record the details of their meetings with students as well as their plan of action for the student.
Roles and Responsibilities
- To provide emotional support for students
- To monitor their academic performance
- To monitor student behaviour, attendance, and punctuality
- To counsel students on topics like the credit system, electives, research opportunities, and exchange programs
- To keep parents/guardians informed about the student’s progress
- To act as a local guardian for students
- To meet Proctors on a regular basis
- To discuss issues related to academics or any grievances they might have
- To regularly update the contact information of their parents/guardians
Guidelines for Proctors
- Collect student and parent/guardian information at the time of registration
- Conduct formal proctor – student meetings during the 4th week of every month as per the convenience of all involved
- Document the happenings of the meeting in the Proctor Diary. Student signature should also be obtained in the diary, as per the template
- Proctor Diary should remain with the respective proctors only
- During meetings, proctors must discuss student performance and behaviour, and highlight any issues they feel are relevant
- Shortfalls in a student’s performance or attendance must be communicated to parents/guardians in consultation with the Dean and Academic Registrar of the Faculty
- Students involved in acts of indiscipline must be reported to the Disciplinary Committee.